II. D

MINUTES POLICY

LIBRARY FACULTY ASSEMBLY AND ITS COMMITTEES

II. D.1. It is the responsibility of the secretary of every Library Faculty Assembly committee and every subcommittee of a Library Faculty Assembly committee to provide a copy of the minutes of every meeting, upon publication, to the Secretary of the Library Faculty Assembly, who will maintain a log of minutes distributed throughout the year. The Secretary will maintain copies of approved minutes and other related documents and deposit paper copies with University Archives at the end of the fiscal year.

II. D.2. Those persons to whom minutes of the standing committees of the Assembly are to be distributed are specified in the By-Laws of the Constitution of the Library Faculty, number I, paragraph 5.

II. D.3. Those persons to whom minutes of the Library Faculty Assembly and its Executive Committee are to be distributed are specified in the Constitution of the Library Faculty, Article IV, Section 2.

II. D.4. Each committee will adopt a unique letter code to be followed by the current fiscal year and a consecutive number for each meeting. Example: LFA for Library Faculty Assembly, LAAC for the Library Administrative Affairs Committee, LFAC for the Library Faculty Affairs Committee, etc. For example, the first meeting of the Library Faculty Affairs Committee in September 1997 would be: LFAC 97/98-01.

June 1982

Revision approved, LFA December 1997

Approved, Dean Watson, November 4, 1998