Indiana State University Library

Library Administrative Affairs Committee


LAAC Minutes #1


(The following minutes have not been approved)


November 16, 2006

1:30 p.m.

Room 132F


Present:  S. Hardin, A. Kaiser, J. Kerico, C. Mehrens, E. Wright, M. Boyd (Staff Representative), M. McCallister (ex-officio)


I.          Call to order (A. Kaiser)


II.         Election of officers:

Chair, Elizabeth Wright (4-0-0)

Secretary, Juliet Kerico (4-0-0)


III.        Remarks of the Dean: The Dean distributed the final report from the Government Documents Task Force detailing the pros and cons of the creation of a Statewide Light Repository and Paper vs. Electronic formats for documents. The Dean also distributed a chart comparing government documents staffing at all of ISU’s peer institutions, which highlighted a trend toward combining the government documents desk with the main reference desk. In an effort to offset current staffing shortages in Reference, the Dean proposed closing the government documents desk and moving K. Gaul to the Reference department. The Dean also proposed that S. Gregg be moved into cataloging to continue work with respect to the government documents collection.


The committee discussed the Dean’s proposal, and in its advisory capacity, agreed with the necessity and merits of the change. The committee recommends this change in structure, and will forward the proposal to LFA for approval.


IV.          LAAC reviewed its formal charges for the 2006/07 academic year.

a.    Complete Emergency Manual (Review and complete section on Systems). Date needed: January 2007 Executive Committee meeting.

                               i.    The committee will forward the document to the Acting Head of Systems (P. Asay) for review. Projected due date:  1/15/07.

b.    Revise Fines Policy

                               i.    Committee will review policy at the next LAAC meeting.

c.    Library Calendar

                               i.    Joan will produce the draft of the calendar by the projected date of 1/15/06, and will then forward to LAAC.

d.    Review Policy documents in the L drive.

                               i.    The committee will begin reviewing policies marked “old” at the next LAAC meeting.


Meeting adjourned at 2:17 pm.


Respectfully Submitted,

Juliet Kerico, Secretary