Indiana State University Library

Library Administrative Affairs Committee


LAAC Minutes #2


(The following minutes have not been approved)


December 15, 2006

1:00 p.m.

Room 132F


Present:  S. Hardin, A. Kaiser, J. Kerico, C. Mehrens, E. Wright, M. Boyd (Staff Representative), M. McCallister (ex-officio), Rolland McGiverin (guest)


I.             The meeting was called to order minutes and agenda were approved (5-0-0).



II.           The committee discussed the specific details of the Faculty Senate message which

requested a vote, justification, and position descriptions for the merging of the government documents desk with reference, and the creation of the Electronic Resources librarian position and corresponding unit. LFA chair, Rolland McGiverin, was present to explain the nature of this request for further information by faculty senate. A discussion regarding the limits of the Faculty Senate’s jurisdiction over library operations occurred. The committee formally voted to approve the merging of the government documents desk with reference (5-0-0). The committee voted to approve the creation of the position of Electronic Resources Librarian and its corresponding unit. (5-0-0).



III.       Remarks of the Dean: The Dean distributed the final report from the Government Documents Task Force detailing the pros and cons of the creation of a Statewide Light Repository and Paper vs. Electronic formats for documents. The Dean also distributed a chart comparing government documents staffing at all of ISU’s peer institutions, which highlighted a trend toward combining the government documents desk with the main reference desk. In an effort to offset current staffing shortages in Reference, the Dean proposed closing the government documents desk and moving K. Gaul to the Reference department. The Dean also proposed that S. Gregg be moved into cataloging to continue work with respect to the government documents collection.


The committee discussed the Dean’s proposal, and in its advisory capacity, agreed with the necessity and merits of the change. The committee recommends this change in structure, and will forward the proposal to LFA for approval.


IV.          LAAC reviewed its formal charges for the 2006/07 academic year.

a.    Complete Emergency Manual (Review and complete section on Systems). Date needed: January 2007 Executive Committee meeting.

                                i.    The committee will forward the document to the Acting Head of Systems (P. Asay) for review. Projected due date:  1/15/07.

b.    Revise Fines Policy

                                i.    Committee will review policy at the next LAAC meeting.

c.     Library Calendar

                                i.    Joan will produce the draft of the calendar by the projected date of 1/15/06, and will then forward to LAAC.

d.    Review Policy documents in the L drive.

                                i.    The committee will begin reviewing policies marked “old” at the next LAAC meeting.


Meeting adjourned at 2:17 pm.


Respectfully Submitted,

Juliet Kerico, Secretary