Indiana State University Library

Library Administrative Affairs Committee


LAAC 07/08:01


September 24, 2007

1:00 p.m.

Room 132F


Present: A. Kaiser, A. Comer (ex-officio), E. Symonds, R. McGiverin, G. Garvey (staff representative), E. Lorenzen


Note: Officers were elected in an organizational meeting held September 21, 2007:

Chair: Anthony Kaiser

Secretary: Emily Symonds


The purpose of this meeting was to review the job descriptions and long ads (to be published in the Chronicle of Higher Education) for the Head of Circulation and Electronic Resources Librarian positions.


I. Meeting called to order


II. Head of Circulation

Remove “expected to” and “appropriate” and moving the phrase “and participate in community engagement activities hosted by the library” from the summary to Typical Duties & Responsibilities. Remove “expected to support and communicate the vision and goals of the library as articulated by the dean.”

(Motion approved 5-0-0)


Add “Progress successfully along the tenure and promotion track and participate fully as a member of the library faculty” to position description and long ad. (Passed as friendly amendment)


III. Electronic Resources Librarian

Long ad amended to include budget experience, lifecycle of electronic resources, trials and pilots, serials experience, and Webfeat.


12-month tenure-track position.  Responsible for all aspects of the life cycle of electronic resources, such as coordinating the purchasing, licensing, and archiving of all electronic materials; implementing and managing electronic resource management applications, including Voyager, EBSCO A-Z list, and LinkSource products; setting up trials and pilots as needed; working with systems department to manage WebFeat; keeping abreast of developments in electronic resources; working closely with other library departments; and progressing successfully along the tenure and promotion track and participating fully as a member of the library faculty. 


Reports to the Dean of the Library; works collaboratively with the Acquisitions, Reference, and Systems Departments.


Supervises 1 support staff member and one or more student assistants as appropriate.


Master’s degree in Library or Information Science from an ALA-accredited program or equivalent terminal degree; ability to work independently and in a team environment; effective organizational, interpersonal and communications skills, including ability to interact effectively with a wide variety of individuals, both internal and external to the library; ability to use technology effectively and to adapt to technological and organizational change; evidence of a commitment to service excellence and to serve in professional community outreach roles; proficiency with Excel spreadsheets. 


Demonstrated ability to initiate, organize and set priorities in a team environment; work experience in a relevant area; experience with BANNER; budgetary experience; background in serials or in systems librarianship. 

(Motion approved 5-0-0).


IV. Additional Circulation changes

Remove “minimum of 3 years of academic library experience in a supervisory capacity” from Minimal Acceptable Qualifications.

Add “3-5 years library experience” to Additional Desirable Qualifications.

Move “experience with library automated systems and PC applications” from Minimal Acceptable Qualifications to Additional Desirable Qualifications.

(Passed as friendly amendment) Revised Circulation description attached.


V. Additional Electronic Resources changes

Add background in serials librarianship to Additional Desirable Qualifications.

(Passed as friendly amendment)


VI. Meeting adjourned at 1:55 p.m.


Respectfully Submitted,


Emily Symonds,




University Libraries


Position Description


DATE:  September 2007


DEPARTMENT:  Circulation




POSITION TITLE:  Head of Circulation Department






12-month tenure track position.  Manages circulation, reserves, billing, stacks, and interlibrary loan services.  Coordinates, communicates, and serves as primary source of information to patrons and staff regarding circulation policies and procedures. Collaborates with other library units concerning circulation and interlibrary loan services. Serves as contact for the continued integration and implementation of circulation and interlibrary loan into the library automated system. Serves as contact with the university for integration of the circulation department into the Banner Financial System.  Progresses successfully along the tenure and promotion track and participates fully as a member of the library faculty.




Reports to and is evaluated by the Dean of the Library




Supervises up to 12 full-time support staff members and about 20 student assistants. 




·       ALA-accredited MLS or equivalent degree. 

·       Ability to make decisions independently and function effectively in a busy environment. 

·       Excellent written and verbal communication skills. 

·       Interpersonal skills that allow for active and effective interaction with peers and a diverse population of library users. 

·       Ability to participate fully as a tenure-track library faculty member, including service to library, university, and community; professional development; and a strong service commitment.




·       Academic library experience, preferably in circulation services.

·       Second master’s degree. 

·       Knowledge of copyright issues and electronic resources.

·       3 years of academic library supervisory experience

·       Experience with library automated systems and PC applications




1.     Serve as librarian for five units within the circulation department: circulation, reserve, stack maintenance, billing, and interlibrary loan.

2.     Oversee the daily operation of the circulation department.

3.     Direct the selection, training, evaluation, and deployment of support staff members in all circulation operations.

4.     Coordinate, communicate, and serve as the primary source of information to patrons and staff regarding policies and procedures in the circulation department.

5.     Resolve service problems with users at all levels and mediate patron grievances.

6.     Develop annual objectives for the circulation department.

7.     Collaborate with other library departments.

8.     Study trends and developments in circulation, interlibrary loan/document delivery, and copyright and implement changes to improve services to patrons and staff productivity.

9.     Participate in grant-writing and seeking outside funding sources for the library

10.  Serve on library and campus committees.

11.  Participate in professional organizations, research, writing, and other scholarly activities as required by the tenure process at ISU.

12.  Develop and participate in community engagement activities hosted by the library.

13.  Perform other duties as assigned.