Indiana State University Library

Library Administrative Affairs Committee

 

LAAC 07/08:02

 

September 25, 2007

11:00 a.m.

Room 132F

 

Present: A. Kaiser, A. Comer (ex-officio), E. Symonds, J. Eubanks, G. Garvey (staff representative), E. Lorenzen, R. McGiverin

 

I. Meeting called to order 

 

II.   Typical Duties & Responsibilities for Electronic Resources Librarian

Edit #4: Add, update and maintain journal holdings information in the EBSCO A-Z List, using the EBSCO A-Z administration software (drop #17)

Merge #1 and #7: Communicate and maintain good working relationships with vendors regarding electronic resource technical issues

Remove #11; Replace with “Collaborate with collection development committee to supply statistical data for collection development policies”

Merge #9 and #20: Develop and maintain strong working relationships with various library departments involved in access and service of electronic resources

Remove #3; Replace with “Responds to, investigates, and resolves performance issues related to access and maintenance of electronic resources”

Add “Works with systems department to maintain the library’s federated search tools (WebFeat)”

Remove #15, #17, #18, and #19

 

Reporting Duties of Electronic Resources: “Reports to the Dean of the Library;works collaboratively with Acquisitions, Reference, and Systems departments.” Also added to long ad.

 

Motion to accept job description as amended: G. Garvey. Seconded: E. Lorenzen. 

Approved (4-0-0)

Revised Electronic Resources description attached.

 

III. Charges from Acting Dean

A. Discuss digital/electronic scholarship: institutional repository (DSpace?) for professors’ publications/data; wants to form a working committee open to anyone who’s interested

B. Mentoring- would like library to reinstitute mentoring program (New Employee Orientation Program); which committee would handle this (LFAC)? Be on the lookout for similar programs or initiatives

 

Meeting adjourned at 12:02 p.m.

 

Respectfully Submitted,

 

Emily Symonds,

Secretary


                                             INDIANA STATE UNIVERSITY

                                                                        *

                                                         University Libraries

 

                                                         Position Description

 

 

DATE:   September 2007

 

DEPARTMENT/UNIT:  Electronic Resources

 

POSITION CODE:  FF9964

 

POSITION TITLE:  Electronic Resources Librarian

                                    (Vacant)

 

POSITION SUMMARY:

12-month tenure-track position.  Responsible for all aspects of the life cycle of electronic resources, such as coordinating the purchasing, licensing, and archiving of all electronic materials; implementing and managing electronic resource management applications, including Voyager, EBSCO A-Z list, and LinkSource products; setting up trials and pilots as needed; working with systems department to manage WebFeat; keeping abreast of developments in electronic resources; working closely with other library departments; and progressing successfully along the tenure and promotion track and participating fully as a member of the library faculty. 

 

SUPERVISION RECEIVED:

Reports to the Dean of the Library; works collaboratively with the Acquisitions, Reference, and Systems Departments.

 

SUPERVISION EXERCISED:

Supervises 1 support staff member and one or more student assistants as appropriate.

 

MINIMAL ACCEPTABLE QUALIFICATIONS:

Master’s degree in Library or Information Science from an ALA-accredited program or equivalent terminal degree; ability to work independently and in a team environment; effective organizational, interpersonal and communications skills, including ability to interact effectively with a wide variety of individuals, both internal and external to the library; ability to use technology effectively and to adapt to technological and organizational change; evidence of a commitment to service excellence and to serve in professional community outreach roles; proficiency with Excel spreadsheets. 

 

ADDITIONAL DESIRABLE QUALIFICATIONS:

Demonstrated ability to initiate, organize and set priorities in a team environment; work experience in a relevant area; experience with BANNER; budgetary experience; background in serials or in systems librarianship. 

 

TYPICAL DUTIES AND RESPONSIBILITIES:

 

  1. Communicate with vendors and maintain good working relationships regarding electronic resource technical issues
  2. Work with the Systems Department to maintain the library’s federated search tools (WebFeat)enter journal registrations online 
  3. Input registrations into the EBSCO management system (EJS’s registration tracker) and make corrections where needed          
  4. Responds to, investigates, and resolves performance issues related to access and maintenance of electronic resources
  5. Updates and maintains new journal holdings information in the EBSCO A-Z List, using the EBSCO A-Z administration software                    
  6. Incorporate withdrawals and cessations of online electronic resources, making needed changes to all relevant systems     
  7. Brand the A-Z interface to make it similar to our library pages and maintain the interface        
  8. Correct problems with the LinkSource product, determining when to contact EBSCO and when to report to the aggregator        
  9. Develop and maintain strong working relationships with various library departments involved in access and service of electronic resources        
  10. Maintain the Access database used to add new titles to the database list         
  11. Digitize contracts and agreements with vendors to make their terms available and online to interlibrary loan, acquisitions, reference and systems; maintain this database        
  12. Verify that Voyager payments and A-Z registrations correspond; communicate with appropriate personnel to correct errors         
  13. Verify that the LUIS catalog display is correct and that the link works; inform appropriate personnel of errors or display changes needed                    
  14. Create descriptions of the databases to be posted on the database list             
  15. Arrange for and oversee resource trials of potential database purchases
  16. Collaborate with the collection development committee to supply statistical data for collection development purposes
  17. Perform other related duties as required.