INDIANA STATE UNIVERSITY

Library Faculty Assembly

LFA 04-05-02 Approved:10/7/04

September 2, 2004, 8:30 a.m.

Room 028

Present: Karen Evans, Steve Hardin, Betsy Hine, Anthony Kaiser, David Kaunelis, Juliet Kerico, Elizabeth Lorenzen, Chris Mehrens

Absent:

Ex-Officio: Myrna McCallister, Alberta Comer

Guests: Cinda May (alternate) Maribeth Slebodnik, Cheryl Bealmear, Chris Nkongola, Deb Taylor

I. Call to order and approval of agenda

Chair Betsy Hine called the meeting to order at 8:33 a.m. She noted the Library Faculty Assembly (LFA) meetings will start promptly at 8:30; efforts will be made to hold the meeting to an hour.

Ms. Hine recommended a few changes in the agenda sent out before this meeting. She recommended adding back in the LFA Chair’s Announcement/Report. She also wondered whether recognition award should be part of the agenda anymore. Cheryl Bealmear noted that last year, there was a place for comment from support staff members. Ms. Hine agreed to that inclusion. She further stated the quorum will be six persons. The LFA approved the altered agenda structure as the official agenda for this year.

II. Approval of minutes LFA 04/05-01, LFA 04/05-01a, the election and then re-election of LFA members. Elizabeth Lorenzen moved approval of both minutes in one motion; Juliet Kerico seconded. The motion passed.

III. Recognition of Award Winners

None submitted.

IV. Chair’s announcements/report

Ms. Hine noted every LFA member now has a notebook, distributed at this meeting. There’s also one notebook for the three support staffers; adjustments will be made after the support staff elections. The notebook contains a copy of the constitution approved by the ISU Board of Trustees. This is the document we need to go by, she said. The notebook also contains places for minutes, committee work, the old organization chart of the LFA, standing rules for the

LFA, and duties of members and chairs of various committees. The entry for the Performance-Based Salary Adjustment Review Committee says it’s “in process.” It needs to be cleaned up. The PBSARC and Promotion, Tenure and Leaves Committee have been combined to form the Personnel Committee.There’s paper in the back and post-its for markup.

LFA meetings will be the first Thursday of each month at 8:30. The Library Executive Committee (LEC) will meet sometime in the week before to set the agenda. The LEC will sometimes meet electronically, sometimes in person.

Everyone present introduced themselves. LFA officers were pointed out. A welcome was extended to the new people. Ms. Hine noted all meetings are open except when personnel issues are discussed.

V. 15-minute open discussion

None.

VI. Remarks of the Dean of Library Services

Ms. McCallister also extended a welcome to everyone. She said she had nothing specific to report. Ongoing developments are being covered in the Department Heads meetings minutes and in the Monday Messages. There will be a quarterly all-staff meeting after the Extravaganza; more on that later.

VII. Report of the Faculty Senator

Rolland McGiverin, who’s out ill today, sent a report earlier by email. Ms. Hine asked members to note especially the confirmation of standing sitting committee members.

VIII. Remarks from the Library Support Staff Representative

Ms. Bealmear noted the Library Association (LA) – which is for everyone on the library – will have elections soon. Chris Nkongola and Juliet Kerico noted that there was only one response to three emails calling for nominations for LA officers. The LA elections will be held September 24 at 2:00 p.m. Deb Taylor said the LA is a group within library that sends cards to sick library employees as well as flowers to hospitalized employees; it hosts an annual Christmas party, a summer party, and parties for retirements or for persons who are leaving the library. Dues are $10.00 per year. Ms. Bealmear said everyone’s welcome to the dinners, members or not. The LA also tries to have a party during spring break. The LA Social Committee plans these events. The Association does student events, too – one for the holidays and one for the Student Assistant Recognition Award ceremony. It also helps with the Support Staff Recognition Award ceremony. Generally, she said, anything that needs people to set up something socially can get help from LA.

IX. Committee Reports – none because some of the committees haven’t been formed yet.

A. Library Administrative Affairs Committee

B. Library Faculty Affairs Committee

C. Personnel Committee

D. Senate/University Committee reports

X. Old Business

None.

XI. New Business

A. Related to Library Faculty issues

Ms. Hine noted here’s where charges will be made to various committees. She added the Personnel Committee is a combination of the old Promotion, Tenure and Leaves Committee and the Performance-Based Salary Adjustment Review Committee; the documents need to be revised to reflect this new arrangement.

Karen Evans put forward the nominations.

For Library Administrative Affairs Committee (LAAC): Kathy Gaul, Juliet Kerico, Elizabeth Lorenzen, and Chris Mehrens. There will also be a support staff representative once he or she is elected. The Assembly approved all the nominees.

For Library Faculty Affairs Committee (LFAC): Karen Evans, Anthony Kaiser, John Lunceford, Rolland McGiverin and Maribeth Slebodnik. The Assembly approved all the nominees.

Ms. Hine asked Ms. Lorenzen to convene LAAC; she also asked Ms. Evans to convene the LFAC. The committees need to elect chairs and secretaries in the next two weeks. Personnel and Grievance will also be meeting to elect officers.

Charges:

Ms. Hine recommended that committee members consider the responsibilities of their committees. Charges for the committees can come from nearly anywhere; they are sent to the Library Executive Committee for presentation to the LFAC or LAAC. She asked that all charges be in writing.

She also presented several written charges:

1. For LEC: a charge to “Review, with input from all standing committees, a form/mechanism for keeping track of charges for each year.” Date needed: Next LFA meeting October 7, 2004.

2. For LAAC: a charge to “Review LAAC areas of responsibility in Faculty Manual and work with Exec Committee on general charges for the year.” Date needed: Next LFA Exec Committee meeting (week of September 27) for presentation at the next LFA meeting October 7, 2004.

3. For LFAC: a charge to “Review LFAC areas of responsibility in Faculty Manual and work with Exec Committee on general charges for the year.” Date needed: Next LFA Exec Committee meeting (week of September 27) for presentation at the next LFA meeting October 7, 2004.

4. For LFAC: a charge to “Make a list of the documents in the Library Faculty Manual that are (1) in the process of being revised, (2) need revision, (current as of _____); or have some other status.” Date needed: Next LFA Exec Committee meeting (week of September 27) for presentation at the next LFA meeting October 7, 2004.

Ms. Hine also noted the Perpetual LFA Calendar includes a reference to the ad hoc committee on control and review of standing rules; she thinks this work can be done by the LEC.

B. Related to general library issues

Ms. Hine noted we no loner have a Library Steering Group (LSG); we do have a Department Heads meeting. She wondered if there could be a report from those meetings at LFA. Ms. McCallister responded that department heads are supposed to report the proceedings of the meetings to their staff; it may be redundant to report it twice. Ms. Hine suggested leaving it on the agenda in case we have general issues that come up; Ms. McCallister said she had no problem with that.

There was some question about the recognition of award winners; it was decided to leave that item in the agenda.

The meeting adjourned at 9:05 a.m.

Respectfully Submitted,

Steve Hardin, Secretary