INDIANA STATE UNIVERSITY

Cunningham Memorial Library

Library Faculty Assembly

 

LFA 06/07-03                                                             Approved: 

11/16/06

Room 028

 

Present: Karen Evans, Susan Frey, Kathy Gaul, Steve Hardin, Betsy Hine, Juliet Kerico, Rolland McGiverin, Valentine Muyumba

Ex-Officio: Myrna McCallister (Dean), Alberta Comer (Associate Dean), Marsha Miller

(Senator), Michelle Boyd (Support Staff)

Guests: Elizabeth Wright

 

 

I.                 Call to Order and Approval of Agenda

 

Chair R. McGiverin called the meeting to order at 9:04 a.m.  M. Miller moved, and B. Hine seconded, approval of the agenda. 

 

II.               Approval of Minutes (LFA 06/07-02, October 20, 2006)

 

M. Miller moved, B. Hine seconded, approval.  The minutes were approved 8-0-0.

 

III.             Chair’s Announcements/Reports

 

R. McGiverin announced all committees except Library Administrative Affairs are organized.  LAAC should meet this afternoon.  B. Hine and R. McGiverin have assembled a number of charges for the committees.  One of the charges was to work on a web site.  The University Senate has a site we can use and append to.  He will get in touch with Mary Corenfloss to see how to proceed.  It’ll be our home for official LFA documents. 

 

B. Hine said she’d heard that Mary Corenfloss is retiring in December. 

 

IV.            Remarks of the Dean of Library Services

 

M. McCallister reported she serves on the INSPIRE database advisory committee.  Our current contract ends in June.  Contract renegotiations are ongoing.  We have so many EBSCO databases that changes could be a big deal.  The process of testing bids starts Deccember 4th.  She said the process should be done in February.  INCOSLA has asked for volunteers from different types of libraries; she’d sent in Juliet Kerico and Anthony Kaiser’s names as options, but has not heard back. 

 

The Dean also noted J. Kerico is taking over as electronic resources librarian; Reference/Instruction is working to compensate for the reduction in her other duties. 

 

V.              Remarks of the Faculty Senators

 

M. Miller reiterated that Mary Corenfloss is retiring.  Since July 1st, her position has been part time, which has put her in a bind.  M. Miller is assuming the part time position will be advertised soon.

 

Six adjuncts in the English department have for years had one-year contracts; because of budget cuts, these six have been reduced to six-month contracts.  They’re now in a bind too. 

 

We now have a faculty scholarship to which we are all encouraged to contribute.  The ISU Foundation says we have almost enough money to turn it into an endowment.

 

There are moves afoot to get rid of the printed course schedule because the dynamic course schedule is available online.  She thinks the dynamic schedule is not an adequate substitute.  She acknowledges it’s out of date as soon as it’s printed; but paper is still needed.

 

She also discussed the “debacle” surrounding the international study program.  Unanswered questions include what is the academic role of the Office of International Affairs? 

 

On November 14th, the Program Prioritization Task Force met with the Senate Executive Committee.  The point was made that ISU doesn’t have a mission statement; we really need one.  Having the initiatives is not enough.  In the middle of the conversation, the discussion turned to Gen Ed.  Part of that is the Information Technology Literacy component.  Tom Sauer of Arts & Sciences said responsibility for the ITL requirement should be given to the Library.  M. Miller said she pointed out the two librarians T. Sauer said would be needed would be insufficient.  She offered to flood him with data on the matter. 

 

K. Gaul asked whether the online dynamic schedule has been archived anywhere. M. Miller responded the online version lets you look at previous semesters.  But in terms of permanent archiving, it’s an interesting question.  It can be awkward when you just need to look around.  It would be nice to have something in print to look at before you go to the online dynamic schedule. 

 

VI.            Remarks from Library Support Staff

 

M. Boyd said she will be serving on LAAC.  Deb Robinson will be the support staff representative to  LFA.  Deb was sick today; therefore M. Boyd is subbing.  Paula Huey is the backup for LAAC and LFA. 

 

VII.          15-Minute Open Discussion

 

B. Hine said she got an email from Bob English that there’s a general faculty session today at 2:00 in DH 122 at 2:00 concerning evaluation.   M. Miller said that meeting has been announced elsewhere.  Other meetings are going on throughout the day. 

 

SRH: AASIST session on Libqual.  Does and does’t work. 

 

EW: data fromsurvey being processed right now. 

 

BNH: question: money from the book sale?  Designated reciptioent?  MJM: goes to general fund. 

 

VIII.        Committee Reports

 

A.    Library Administrative Affairs Committee

 

Hsn’t met yet.  Meet today. 

 

B.    Library Faculty Affairs Committee

 

MM: met yesterday.  Given outselves homework to fiure where last year’s committee left off with revision of TPAPR.  Working on PTOC document too.  JK: any effort to go to just one form?  MM: can’t be odne – one’s internal, one’s campus-wide.  But object is to make it simple. 

 

C.    Personnel Committee

 

VKM: did the two-year evaluations, looking at one tenure/promotion.

 

D.    Search Committees

 

 

 

1.     Metadata Librarian

 

RM: Committee met yesterday; discussed further advertising.  We have a number of applicants but not eough. Looking at ways to attract more. 

 

2.     Head of Reference/Instruction

 

JK: we have a couple of good candidates; hoping to start interviews in December; trying to get more candiates. 

 

3.     Science/Technology Librarian

 

SRH: susan says we have a few good ones. 

 

4.     Head of Library Systems

 

VKM: we got organizaed this week; we’lll be meeting with the dean tomorrow.  We’ve already received a very good application. 

 

E.     Senate/University Committees

 

KG: FEBC: We’re going though report of presidents committee for review.  There are a number of upset retiriess for one recommendation about changing our ealth insurance for retirees.  This is ongoing.  We’ll do more next tie; home to meet with Candy Barton.  Also new recommendations from the state to consider. 

 

AC: Honors committee:  very much in the early stages of deciding what an honors program should look like.  Think students should take same classes;l we should make it more strenuous than currently.  Greg Bierly is the new director. 

 

BNH: Faclty Affairs: Bob Gill was out our last meeting (sp?) p- talked about dismissing freshmen after one semester – some discussion of language – moved to approve the suggested language in the draft documents; better defined first-term student.  Also discussion about elimination of printed class bulletin; some discussion of difficulty using online version.  But everyone agreed it’s out of date as soon as it’s printed.  We moved to discontinue the printing of the printed class schedule.  Also considered restucutioning of freshmen advising.  No vote, tough.  We will also be talking about Provost’s recommendations on awards. 

 

 

 

IX.            Old Business

 

A.    Committee charges

 

RM: Execuitve committee has developed a umber of charges; they’re posted in the LFA directory.  They will be sent to the chairs of te various committees for their action.  Hope to proceed “in a timely fashion.”  BNH: reminder that charges can come from the committee, from the Dean.  [Flesor’s Candy Kitchen]  RM: always good for each committee to review its section of the constitution – to understand what you do and maybe make suggestions on changing language. 

 

X.              New Business

 

A.    Grievance procedure

 

SRH: moves to consider; BNH seconds.  Srh questions aout attorneys not being permitted.  Discussion.  MM says that’s University policy.  Alsh SRH asks about frivoulous grievances.  Docmuemnt approved with one absention. 

 

MJM: what happens once I approve it?  RM: it comes back to me, and I send it on to the Senate.  For the next meeting, BNH and I will designate another section to review.  There are a number of sections with changes from LFAC; there may be questions LFAC has left in there.  Hope to have it done in January. 

 

XI.            Adjournment

 

VKM moves, BNH seconds, adjournment.  Meeting adjourned 9:42 a.m.

 

Respectfully submitted,

 

Steve Hardin

Secretary