Cunningham Memorial Library
Library Faculty Assembly
LFA 06/07-04 Approved:
Present: Kathy Gaul, Steve Hardin, Betsy Hine, Juliet Kerico, Rolland McGiverin, Valentine Muyumba
Ex-Officio: Myrna McCallister (Dean), Marsha Miller (Senator), Deb Robinson (Support Staff)
Guests: Elizabeth Wright
I. Call to order
Chair R. McGiverin called the meeting to order at 3:04 p.m.
II. Government Documents
Dean McCallister outlined a plan
for the Government Documents unit.
Government Documents Librarian K. Gaul would be moved to Reference, with
her office in Reference. Her expertise
in government documents would be one of her subject areas as a reference
librarian. The area vacated in
Government Documents could be occupied by Cataloging. She hopes to have the move accomplished in a
semester. The installation of data and
electrical lines would be the determining factor in the speed of the move. Cataloging’s move would free up more space on
the first floor. At this point, she does
not know where Inter-Library Loan will go.
The wall separating the area from the rest of the first floor will be
knocked down; there are many options for what to do with the space, but nothing
definite has been planned. She
understands the English Department would like to have a satellite of its
The Dean shared a report of the Library’s Government Documents Task Force, outlining the pros and cons for creating a statewide light depository, as well as pros and cons for maintaining a paper or electronic collection. She also shared a report with comparisons with peer institutions about how they work with government documents.
There was discussion about both
documents. K. Gaul noted the statewide
light depository was not yet an accomplished fact, but it’s on the way. There were two meetings on the matter at the
state level, in August and September.
R. McGiverin said there were three different issues, requiring three different motions. There’s closing the Government Documents service desk and the changing status of the collection. These two items will need to be documented and sent to the University Senate for its approval. Moving K. Gaul will require an organizational chart approved by the Senate. We could also incorporate the lack of a head of collection development, and the new electronic resources librarian. M. McCallister asked if the Senate wants to see all that. R. McGiverin responded it’s good the Senate sees it. M. Miller added it could be good PR – it shows progress; people need to be reminded of the reasons we do the things we do. It would probably be pro forma, but it wouldn’t hurt to get it all documented. J. Kerico inquired about a timeline. M. Miller responded the LFA would approve it; it would go to the Senate Executive Committee, which meets three times per month. That Committee would refer it to another committee. She estimated the issue could come up for a final time at the January or February Senate meetings. J. Kerico responded that timeline could cause a real problem for Reference. V. Muyumba noted that the Dean could proceed immediately, and we can just inform the Senate. M. McCallister suggested we can just proceed and notify the Senate; if the Senate has objections, we can undo it.
B. Hine noted people need to be aware of the three issues: service desk, collection and personnel change. The LFA doesn’t have an advisory function for personnel. There was consensus that M. McCallister could draft a paragraph to give to M. Miller to present to the Senate Executive Committee. After more discussion, B. Hine noted that the only thing that’s happening immediately is the faculty reassignment. V. Muyumba said that when TMMM was closed, we sent letters to faculty informing them of the changes. We need to do that again. M. McCallister said we could reinforce the letter with a global announcement. V. Muyumba noted we’re not really closing the Government Documents service desk, just relocating it. We need to make the announcement in terms of relocating it.
After more discussion, B, Hine moved that we approve sending out notices regarding the relocation of the service desk in Government Documents to Reference as of January 2nd. V. Muyumba seconded. The motion passed 5-0-1.
M. McCallister said we don’t need to change anything in regards to the light depository. This state initiative will let us discard documents without a disposal list.
D. Robinson asked about procedures for discarding documents now that there’s a possibility we may not keep some of them. K. Gaul said she’d be glad to make that decision. M. McCallister said the CCC could be involved too. More discussion followed.
B. Hine moved adjournment. The meeting was adjourned at 3:34 p.m.