Cunningham Memorial Library

Library Faculty Assembly


LFA 07/08-03†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Approved:Nov. 12, 2007


Room 028


Present: Shelley Arvin, Kathy Gaul, Steve Hardin, Betsy Hine, Elizabeth Lorenzen, Rolland McGiverin, Valentine Muyumba, Tim Gritten

Absent: Susan Frey†††††

Ex-Officio: Alberta Comer, Ginger Garvey

Guests: Carol Jinbo, Michelle Boyd


I.                 Call to Order and Approval of Agenda: Called to order by Vice Chair Shelley Arvin at 3:05; Agenda was approved.


II.              Approval of Minutes (LFA 9/10/07 & 9/14/07) Approved (srh/vkm) unanimously.


III.             Chairís Announcements/Reports: Chair McGiverin currently is serving on Grad Council where he was reminded that library faculty can serve as graduate faculty as long as they have a terminal degree, not necessarily a doctorate. All LFA committees are formed and have elected officers.


IV.            Old Business: None


V.              New Business

Charges to Committees : Chair McGiverin distributed committee charges. It was moved to accept this list (bnh/srh). Discussion followed on the charges carried over from last year and some new charges for this year. Some additional items needed to be included and those will be added for distribution.Moved to distribute the charges as adjusted (bnh/srh). Approved unanimously.


VI.            Remarks of the Dean of Library Services: Acting Dean Alberta Comer announced that there has been very limited exposure to Digital Measures for our new librarians and in fact some first year faculty across campus have not even been added to the list so that they can have access!How can we go ahead and proceed with the first year faculty so they can get their information put together by the deadlines?There were problems with DM last year and there are still problems apparently.Alberta will set up a meeting with the 4 first-year faculty to go over getting their first-year material together.Alberta asked if EAP personnel could be included in some meeting group, either Support Staff or Faculty.They currently have no representation (thatís true on campus as well).Consensus was that the EAP group (Stan, Paul and Carol Jinbo) could meet with faculty. Regarding the proposed sculpture that Myrna mentioned at the last meeting, Alberta distributed a picture.More on that to follow.


VII.          Remarks from Library Support Staff: NR


VIII.        15-Minute Open Discussion:Tim Gritten mentioned something from a recent ITAC meeting regarding a time limit for storing e-mail messages.This came about because of the Freedom of Information Act and the potential for subpoenaing such records.ITAC is leaning toward removing such files from the central server but Tim asked if we had opinions about this.It seems that if people are auto-archiving e-mail there is no problem regarding the central server.Is there an underlying reason (cost?) for wanting to get rid of stuff on the central server?


IX.            Committee Reports


A.    Library Administrative Affairs Committee: Rolland McGiverin reported that they reviewed 2 position descriptions for Circulation and Electronic Resources.These are currently posted on the library website.

B.    Library Faculty Affairs Committee:Valentine Muyumba reported that they have met.Meetings have been set.

C.    Personnel Committee: Valentine Muyumba reported that they met and worked up the due dates for tenure track, tenure and promotion.

D.    Search Committees: Education Librarian Search: Tim Gritten reported that references have been checked.Phone interviews are currently being arranged.Comment was made that we need to make sure that all searches include mailings to minority listservs, etc. This has not been done in the Education Search.Elizabeth Lorenzen reported on the Electronic Resources search.They are thinking about additional places where they can advertise, such as ASIS.

E.     Senate/University Committees: Kathy Gaul attended FEBC ; Betsy Hine reported that FAC has received 15 charges and one of the first items is the issue of criminal background checks for faculty new hires; Shelley Arvin reported from the Research Commitee which has met once; Rolland McGiverin reported from Grad Council where they discussed recruiting and graduate faculty status as he reported above.


X.              Remarks of the Faculty Senators: NR


XI.            Moved to adjourn (srh/vkm). Approved unanimously.Meeting was adjourned at 4:15.


Respectfully submitted

Betsy N. Hine, Secretary