Cunningham Memorial Library

Library Faculty Assembly


LFA 07/08-08†††††††††††††††††††††††††††††††††††† Approved:

April 30, 2008

Room 028


Present: Shelley Arvin, Susan Frey, Kathy Gaul, Steve Hardin, Elizabeth Lorenzen, Rolland McGiverin

Ex-Officio: Alberta Comer, Ginger Garvey

Guests: Michelle Boyd, Joan Evans, Tim Gritten, Anthony Kaiser, Carol Lunce


I.                 Call to Order at 3:18 P.M. and Approval of Agenda: Approved as submitted.


II.               Approval of Minutes (LFA) of March 26, 2008.


Gaul corrected Section IX.E. Distributed Minutes stated:

E.†††††††† Senate/University Committees: FEBC. Kathy Gaul reported on their discussion of sabbatical replacement moneys and that there is a retirement health benefits sub-committee.

Amended to read:
IX. E. was changed to:

E.††††††† Senate/University Committees: FEBC. Kathy Gaul reported on their discussion of sabbatical replacement moneys and that there is a separate retirement health benefits committee.


Motion to accept minutes as amended by Hardin. Second by Lorenzen. Vote passed unanimously (6-0-0).


III.             Chairís Announcements/Reports


IV.            Old Business: none


V.              New Business

A.    Re-organization issues (Digital Services) (LAAC)

Kaiser reported LAAC proposed to change the current unit of Digital Initiatives (Administration) into a new library department of University Digital and Archival Services and to change the current job title of Head Coordinator of Digital Initiatives into the Head of University Digital and Archival Services. The University Archives will be part of the department University Digital and Archival Services and the University Archivist will be supervised by the Head of University Digital and Archival Services. Motion to vote by Hardin. Second by Frey. Motion passed unanimously (6-0-0).

B.    Spring Faculty Meeting and Annual Reports

McGiverin announced that May 28, 2008 is the deadline for committee reports. Chairs of Library Committees must write a summary of their activities during 2007-2008 and expected activities through summer 2008. McGiverin stated hopes that Committees will continue work this summer. He noted that everyone has been busy and hoped Committees will do a lot in the next few weeks. McGiverin verified with attendees that May 28 would be an acceptable date for the Spring Faculty Meeting. There was no disagreement. Attendees suggested that the LFA Meeting at 3:15 P.M. could be followed by the Spring Faculty Meeting or that the LFA Meeting could be cancelled and the Spring Faculty Meeting held instead at 3:15 P.M.


VI.            Remarks of the Dean of Library Services

Dean Comer asked LAAC to please review and reconsider how the library participates in course proposals.


VII.          Remarks from Library Support Staff: NR


VIII.        15-Minute Open Discussion: None


IX.            Committee Reports

A.    Library Administrative Affairs Committee: Kaiser reported that they approved the Head of University Digital and Archival Services position. They still have a few other issues to clear out, such as the collection development policy and the CAPS Manual proposal. Because there is yet no new head of circulation, Acting Head of Circulation Kaiser revise the fines & fees policy this summer.

1.     Library Faculty Affairs Committee: Hardin reported that LFAC is working on its charges. Arvin discharged her assignment.

B.    Personnel Committee: NR

C.    Search Committees

1.     Digital Repository: NR

2.     Head of Circulation: Kaiser reported the position is still not filled.

D.    Senate/University Committees

1.     FEBC: Gaul reported that salary compaction was discussed. 4% not finished or tabulated.

2.     CAAC: Rolland reported that the Departments of Sociology and Psychology are merging. Chemistry & Physics merged. Nursing and HHP wish to become a new College with two schools; this represents a problem because there are no description of duties of people at those (school) intermediate levels. This may have future influence. The Music Department wants to become a school, in name only (sounds more prestigious). More unusual organizational structures may occur in the future. Such changes may affect library liaison assignments and funds. Proposed changes probably won't be official until January because they must go through the bureaucratic processes. Hardin commented that a rumor exists that Geology & Geography may split from Anthropology.

3.     URC: Arvin reported that letters for the Spring proposals have been sent or will be sent soon. She commented that those planning to apply for funding are more likely to get funded if the research proposal has been well planned and is likely to succeed. She also urged applicants to include all requested documentation.

4.     PTOC: McGiverin reported that the PTOC Committee does use P&T document of departments to evaluate, check, and verify awarding of promotion and tenure, usually for unfortunate reasons. He said this is why it is important for the Library to have a P&T document. McGiverin said he will see if can get a copy of other department P&T documents. He stated the challenge will be the library definitions part of document. Teaching faculty will not know what "librarianship" is. No dictionary definition for "research" in the sciences exists. There is a definition for the "scientific method," but not "research." The definition of research varies by discipline. Lorenzen commented that revision of the Library P&T document was slowed in the past by the bureaucratic process.


X.              Executive Session at 3:53-3:58 P.M. (SH/SF)


XI.            Remarks of the Faculty Senators: NR


XII.          Meeting was adjourned at 3:58 P.M.