INDIANA STATE UNIVERSITY

Cunningham Memorial Library

Library Faculty Assembly

 

LFA 09/10-07                                                                Approved: 

5/27/10

LC 028

 

Present: Shelley Arvin, Jake Eubanks, Steve Hardin, Cheryl Blevens, Lucy Wang (via Skype), George Stachokas, Susan Frey

Ex-Officio: Alberta Comer, Betsy Hine, Ginger Garvey

Guests: Marsha Miller (via Skype),

 

I.              Call to Order and Approval of Agenda

 

S. Arvin called the meeting to order at 3:06 p.m.

 

II.             Approval of Minutes LFA 10-05 (4/26/10) and LFA 10-06 (5/3/10)

 

A.    S. Hardin moved, and C. Blevens seconded, approval of the April 26th minutes.  The motion passed 5-0-0.

 

B.    C. Blevens moved, and J. Eubanks seconded, approval of the May 3rd minutes.  The motion passed 6-0-0 with the addition of a latecomer. 

 

III.            Chair’s Announcements/Reports

 

A.    LFA Chair’s report:

 

1.     Several edits were suggested to the report S. Arvin distributed earlier. 

 

2.     S. Hardin moved, and J. Eubanks seconded, approval of the report as edited.  The motion passed 7-0-0 after the arrival of another latecomer [S. Hardin subsequently made the corrections to the document.]

 

B.    LAAC report

 

1.     S. Hardin moved, and B. Hine seconded, approval.  The motion passed 7-0-0.

 

C.    LFAC report

 

1.     Report is pending. 

 

D.    Personnel

 

1.     Report is pending. 

 

E.    Grievance

 

1.     Report is pending. 

 

IV.           Old Business

 

None. 

 

V.            New Business

None. 

 

VI.           Remarks of the Dean of Library Services

 

A.    A. Comer said having librarians teach two CIMT classes remains a possibility.  If it happens, we will want to assess the program after a year. 

 

B.    Reviewing funds for print journals and e-resources: G. Stachokas did a study of how we spend our money.  Some of the smallest departments get the most money.  Some of the larger, more active departments get less.  How can we more fairly allocate funds?  A task force is being set up, including members from outside the library.  Provost will give the task force a charge; G. Stachokas will write it. 

 

C.    Fines and fees: A. Comer met with the Provost and told him that if a book is lost, the library gets the replacement money.  But if there’s an $8.00 fee assessed, we don’t get it.  The Provost said we could write it in such a way that we get all the fines and fees minus 5% that must go to the Bursar’s office.  The Provost thinks fines should be assessed to faculty and staff too.  A. Comer hopes to have it go before the Board of Trustees in September, and, after an ad campaign, have it start in January.  The biggest impact will be on Circulation.    We can san say the money can be used to help offset cuts in book budget.  C. Blevens moved, and S. Frey seconded, approval of the fines and fees policy as amended.  The wording will be changed to add staff, faculty and residents.  The motion passed 7-0-0.  It does not need to go before the Faculty Senate because it involves fees. 

 

VII.          Remarks from Library Support Staff

 

A.    No remarks. 

 

VIII.         15-Minute Open Discussion

 

A.    B. Hine said someone had asked about a current copy of the Emergency Manual.  She found a 2009 document, but it looked like it had never been approved by LAAC or the Dean.  She wonders if this summer she shouldn’t take a look at it before she leaves so that every department has access to a current copy.  We need to make sure the manual is up to date. 

 

B.    M. Miller referred to remarks the Dean had made during the Support Staff Recognition Reception.  There were security-related things of which M. Miller was unaware.  Does library staff need to know about them? Should there be something in Monday Messages about library incidents?  B. Hine responded her approach has been to alert people to patterns or trends.  Most of what she gets is just incidental stuff.  She tends to deal with the Chair of Reference/Instruction and the Chair of Circulation.  They’re more involved because they’re here more.  S. Arvin said she doesn’t know if we can say that the administration has an obligation to make all the details available.  Public Safety does make some reports available. 

 

IX.           Committee Reports

 

A.    Library Administrative Affairs Committee

 

No report. 

 

B.    Library Faculty Affairs Committee

 

No report. 

 

C.    Personnel Committee

 

No report. 

 

D.    Search Committees

 

None. 

 

E.    Senate/University Committees

 

No reports. 

 

X.            Remarks of the Faculty Senators

 

No remarks

XI.           Adjournment

 

A.    G. Stachokas moved for adjournment.  Meeting adjourned at 3:47 p.m. 

 

Respectfully submitted,

 

Steve Hardin

Secretary