Indiana State University

 

 

Cunningham Memorial Library

 

 

Annual Report

2003/2004

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TABLE OF CONTENTS

 

 

Mission of the Library 技技技技技技技技技技技技 1

 

 

State of the Library 技技技技技技技技技技技技技 1

 

 

Acquisitions/Serials Department 技技技技技技技技 2

 

 

Catalog Department 技技技技技技技技技技技 3

 

 

Circulation Department 技技技技技技技技技技技 4

 

 

Collections Development Department牋 技技技技技技技技 5

(includes Government Documents and Processing/Mending/Mail Room)

 

 

Public Relations Unit 技技技技技技技技技技技技 7

 

 

Reference/Instruction Department 技技技技技技技技技牋 9

 

 

Special Collections Department技技技技技技技技技技10

 

 

Systems Department牋 技技技技技技技技技技技 11

 

 

Wabash Valley Vision & Voices牋 技技技技技技技技13

 

 

Statistics 技技技技技技技技技技技技技技 14

 

 

 

 

 

 

 

 

MISSION OF THE LIBRARY

 

The mission of the library is to promote the educational and research missions of Indiana State University by providing the collections, services and environments that lead to intellectual discovery, creativity, and the exchange of ideas. The library serves as an information gateway to resources around the state, nation, and the world.

 

 

 

STATE OF THE LIBRARY

 

As the library incorporates the university抯 mission of community outreach, we are providing more programs and services to the wider community. For example, we provided the university and community with extensive educational and historical information on the background of the book, The Devil in the White City: Murder, Magic, and Madness at the Fair that Changed America, as well as information on the two university speakers, author Erik Larson and screenwriter Christopher Kyle. Graphics, primary artifacts and resources used in this display were gathered from the Vigo County Historical Society, Terre Haute Center for Medical Education, and from private collections of ISU professors and the local community.

 

While engaging the community in outstanding programming, we also continue to serve our primary mission of providing research and informational support to ISU抯 students, staff, and faculty. We offer access to more than 14,000 electronic full text journals and we borrowed over 6,500 items from other libraries for use by our faculty and students.

 

The library continues to provide space for activities and events related to the curriculum and extra curricular aspects of college life. More than 1000 special events or meetings took place in the library in 2003/04. One such special event took place in the fall of 2003, as the library held its first Extravaganza. This welcome-back event for students, staff, and faculty proved to be a rousing success as over one-fifth of the campus attended.

 

This past year saw a number of personnel changes as well as many physical changes in the library, especially on the first floor. The addition of soft, comfortable seating in a bright and cheery red color on the first floor, digital games, and a wide selection of movies on DVD, along with the Coffee Shop which opened in October 2003, has increased the traffic into the library.

 

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DEPARTMENTAL REPORTS

 

Following are highlights from each department over the past year. Departmental statistics may be found at the end of this document.

 

 

ACQUISTIONS/SERIALS DEPARTMENT

 

The periodicals unit merged with the monographic acquisitions unit to form a new department called Acquisitions/Serials. The acquisitions librarian also assumed the duties of the serials librarian at this time and began an intense investigation of all the payment, receipt, and claiming processes that had been taking place in the unit. With the closing of its public services desk, the periodicals unit physically relocated to an area directly adjacent to monographic acquisitions.

 

At the beginning of the fiscal year, the library抯 trade approval plan with Academic Book Center was discontinued and re-established with Yankee Book Peddler (YBP). Subject liaisons, along with the chief collection development officer, individually met with representatives from YBP to go over the various subject profiles involved. Books started arriving in November, and there have been very few returns.

 

In the fall, electronic invoicing for books was implemented through YBP. With the loading of these invoices, staff no longer has to create invoices from scratch at the point of receipt. As electronic invoicing becomes available from other vendors, the invoicing process will become even more streamlined. In addition, electronic ordering has been implemented with all of our major book vendors, not just Midwest Library Services, which was our test vendor.

 

As the browsing collection continues to expand, new start-up collections are being added in order to meet the needs of library users. A collection of audio books was purchased from Books on Tape, and a collection of graphic novels was purchased from Baker and Taylor. The Books on Tape purchase was used as an experiment in bulk loading of bibliographic records and order records.

 

In May 2004, the Acquisitions/Serials Binding Unit began processing binding shipments for the School of Graduate Studies as a service to them and the graduate students. The School continues to handle payments for the binding from their own accounts, while our binding unit takes care of the physical processing of the shipment.

 

After attempts over the past few years to obtain a procurement card for online and other credit card purchases, the Acquisitions/Serials Department was finally able to get such a card in order to facilitate quicker turnaround time for rush

 

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purchases. In a cooperative venture with interlibrary loan, ILL book requests that met certain criteria were purchased through Amazon.com to see if they would come faster and be processed more efficiently. Experimentation with YBP抯 GOBI RUSH plan was also performed with success. The processing of rush items has been reconfigured to mirror the process developed for purchase on demand; the GOBI RUSH service is used exclusively for most academic titles. Rush book and rush media items are culled from the typical pre-order search process and are handled separately by designated staff.

 

Goals for 2004/2005:

 

         Put standing-order list out for bid.

         Overhaul all check-in, receiving and claiming procedures.

         Revamp notification system.

         Investigate new A-Z service, EBSCO EJS, link resolver.

         Develop master list of report needs to be done by Systems Department.

         Develop an Acquisitions/Serials web site.

 

Personnel changes:

Elizabeth Lorenzen was reassigned as Head of Acquisitions/Serials Department.

 

 

CATALOG DEPARTMENT

 

Organizationally, the cataloging team of two units became a single cataloging department. The late summer and early fall of 2003 saw hundreds of hours of staff time devoted to planning for the first fall Extravaganza. Subsequent re-arrangement of part of the first floor also challenged cataloging. Both major library events required cataloging and catalog revisions, in just a few weeks, of more than 2000 new browsing media items and many relocations from other collections. This involved, among other things, setting up new workflows, new processing procedures, new locations, loan periods and item types, and new catalog review issues. The former browsing area was expanded greatly to include not only books but also videos, DVDs, CDs and computer games. Browsing periodicals and browsing newspapers moved to the first floor. Indirectly related to the Extravaganza, but happening about the same time, was the dismantling and reducing of the reference collection. All those changes required that the library抯 catalog be changed to give the public accurate bibliographic, holdings, and location information.

 

Regarding our access to electronic information resources, the department has given OPAC access to almost 10,000 electronic journal titles and added links to electronic resources for which there was already a bibliographic record (for a different format). Equipment checkout that was done formerly through the

 

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reference desk was moved to reserve desk, so that had to all be changed and within a very short timeframe. The ISU theses and dissertations were moved to the main stacks. In August 2003, we updated holdings and St. Mary-of-the-Woods College (SMWC) item records for over 7,500 of their records to reflect correct location codes, as it was discovered that they had been using a wrong location code for some time. Granted, we did this via machine programming, but it did involve changing over 15,000 records. In September 2003, we solved the problems with Rose-Hulman抯 Institute of Technology (RHIT) tape load of EBSCO records. This resulted in a successful batch load of 8,614 bib records with a holdings record for each, with a total addition of 12,856 bib records.

 

Goals for 2004/2005:

 

         Continue to find new efficiencies in our day-to-day work as well as in response to extraordinary events

         Complete efficient procedures to represent all electronic and Internet access to information resources

         Re-implement the subject authority work that we have not been able to do for the past several years

         Increase staffing by at least one support staff;

         Return all cataloging activities back to the department

         Relocate to the lower level.

 

Personnel changes:

Betsy Hine was reassigned from Associate Dean to head of the department. Chris Mehrens was moved to full time in the Reference Department. Visiting assistant librarian, Cinda May, was reassigned to a metadata project. Valentine Muyumba received promotion to Associate Librarian and was tenured in this report year. Brian Clark resigned.

 

 

CIRCULATION DEPARTMENT

 

It was indeed a very busy year for the circulation department. Several new responsibilities were added to its purview, and the department worked very hard to accomplish its mission in the midst of staff shortages and changes. The browsing periodicals, newspapers and media were subsumed by the department, in addition to handling all circulation activities for Government Documents. Circulation took over from reference the housing and check-out of laptops, and many new circulating electronic media formats were added to its reserved circulating collection this year. Similarly, circulation maintains the ever-growing and diverse collection of media in the browsing collection. With the acquisition of DocuTek, the e-reserves module was launched and provides over 90% of reserve materials electronically on a 24/7 basis. An overhaul of departmental

 

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procedures and documentation required the revision of departmental manuals to more accurately reflect the many changes that have taken place. Gate and circulation statistics illustrate how much more activity there was in the library and the department over the last year. Remote storage retrievals by the circulation department saw the largest increase at 146%. Additional statistics revealed that Circulation staff answered well over 1500 directional questions and over 1200 揺asy reference inquiries. Almost 900 electronic equipment check-outs were processed at the circulation desk as well.

 

Personnel changes:

Mike Mehl, Stack Supervisor, resigned 8/22/03

Holli Moseman, ILL Associate, hired in Interlibrary Loan 9/8/03

Penny Counterman, moved from Night Supervisor to Stack Supervisor 10/6/03

John Lunceford, Librarian, transferred to Circulation 11/3/03

Michael Boswell, Reserves Associate, resigned 1/9/04

Jean Flak, Circulation Associate, transferred to Circulation 1/19/04

Cheryl Hensley, Circulation Associate, transferred to Circulation 2/1/04

Dennis Henderson, Circulation/ILL Associate, hired in split position 2/16/04

JoAnn Hayden, Circulation/ILL Associate, changed to split position 3/30/04

Aaron Spelbring, Night Supervisor, hired 12/1/03; resigned 4/15/04

Amber Goode, Reserves Associate, hired 4/19/04

Lance Farrell, Night Supervisor, hired 5/10/04; resigned 6/24/04

 

 

COLLECTION DEVELOPMENT DEPARTMENT

 

Reorganization activities in the Library resulted in the department relinquishing supervision of the Acquisitions and Serials Units and assuming supervision of the Government Documents Unit. The new liaison program involving academic faculty was implemented, following a fair amount of effort and planning. The department also generated a report on periodicals duplicated electronically, assisted with shifting current periodicals and moving a portion of browsing periodicals to the first floor, supervised the weeding of state documents and the start of the weeding of United Nations documents, continued with the transfer of JSTOR journals to CRL, and recommended the weeding of K and V-Z mini records.

 

A number of gift items were received totaling 1,406 books, 81 VHS tapes, 27 DVDs/CDs, 178 journals, and 3 theses. Newly added databases included: American Chemical Society, Journal Archives, Annals of American History, ARTstor, Business Knowledge Research (The Conference Board), Datamonitor Business Information Center, Foundation Directory Online, Global Development Finance (GDF Online), Humanities & Social Sciences Index Retrospective,

 

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Naxos Music Library, New York Times (Historical: 1851-2001), RILM Abstracts of Music Literature, Sports Business Research Network (SBRnet), Wall Street Journal (Historical: 1889-1987), World Development Indicators (WDI Online), and World Bank e-Library

 

Government Documents

 

This unit helps support the University抯 goal of community engagement by not only serving the university community, but being accessible to the public as an 8th Congressional District of Indiana Depository Library. This year, weeding became a priority and a great deal was accomplished in federal, state, and United Nations materials. The goal is to occupy only two-thirds of the floor space in the near future. The unit worked in a variety of ways to insure the smooth transition of responsibility for assisting patrons with current periodicals starting in January, and for the check-out of government documents by the Circulation Department beginning in June. With the relocation of the periodicals personnel, the unit became solely responsible for 4 public computers, 2 photocopiers, 1 printer, plus 1 cash-to-card machine.

 

The unit provides patrons with government-produced information in a variety of formats, both physical and electronic. A new service started this year is that either a full-time staff member or student assistant accompanies patrons to locate needed documents, thus insuring that patrons leave the area with documents in hand and a positive interaction.

 

Government Documents Goals for 2004/05:

 

         Continue weeding, especially in federal documents.

         Improve sightlines to the Government Documents service desk.

         Advance plan for the 100th Centenary Celebration of the Congressional Depository.

         Provide better tracking on the numbers of, and bibliographic information for, electronic documents.

         With the assistance of the Systems Department, meet the requirements of the FDLP抯 2003 Recommended Specifications for Public Access Workstations in Federal Depository Libraries.

 

Processing/Mending/Mail Room

 

In September of 2003, new and expanded collections were added for our users, such as the DVDs, CDs, and video/computer games. Since Processing was not responsible for maintaining statistics on the preparation of these media items until October 2003, statistics indicate that almost 3,000

media were processed in the last 9 months. To handle this new material, it

 

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was necessary to develop and establish new procedures, experiment on the best way to process them, and order supplies in which to house and display them.

 

The number of items actually repaired during this reporting period was low compared to past years, some months showing slight activity. This is due in part to a staff shortage and a redirection of efforts toward the processing mentioned above. The low statistics should not be taken to mean the importance of book mending is decreasing as a function or service of the Library.

 

Other work by staff included establishing a review process by which we would determine usage history and availability of books, both state and nationwide, before repairs were made. After careful deliberation with Cataloging and Circulation, a system of charging books to a mending patron was established so that materials housed in Mending could be located easily. In order to provide better service, student assistants were cross-trained in the Processing and Mending Units.牋

 

In addition to the regular duties of receiving, delivering, and packaging mail and materials, the Mail Room was involved in numerous building projects throughout the year. Those projects included but are not limited to: the dispersal of new sofas, chairs, ottomans, and tables to the first floor; arrangement of furniture, privacy screens and equipment for special events, and the return of those items to their original locations; the display of plants and decorative items appropriately; and, the installation of backboards and posters in the Viewing Room.

 

Personnel changes:

Kathleen Gaul was appointed Government Documents Librarian on a full-time basis, and the Unit came under the supervision of the Collection Development Department. Lorene Modesitt retired from the Processing Unit, and her position was eliminated.

 

 

PUBLIC RELATIONS UNIT

 

Under the direction of the Administrative Office, this unit was involved in the planning, sponsorship, and/or advertisement of numerous events held in the library throughout the fiscal year. These included the library抯 Fall Extravaganza, where we welcomed the university community to the library and educated participants on our services and collections. Over one-fifth of the campus population visited the library during this event.

 

 

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The library also hosted and promoted several Speaker Series events and/or displays. In addition to the display on John Lovell 揂pollo 13: A Successful Failure, the library showed the movie, Apollo 13, in the browsing area. We provided the university and community with extensive educational and historical information on the background of the book, 揟he Devil in the White City: Murder, Magic, and Madness at the Fair that Changed America, as well as information on the two University speakers, author Erik Larson, and screenwriter Christopher Kyle. Graphics, primary artifacts and resources used in this display were gathered from the Vigo County Historical Society, Terre Haute Center for Medical Education, and from private collections of ISU professors and the local community. Flyers and brochures were created to promote the showing of the prize-winning film by John Borowski, H. H. Holmes, a Documentary, about the serial killer featured in the 揹evil book mentioned above. The library was also involved in the visit of University Speaker Dave Barry. We provided informative displays and brochures for patrons about the guest speaker, his books, and newspaper articles. We also hosted a press conference with him in the browsing area for campus and local media. The latter provided an opportunity for the campus community to meet Dave Barry one-on-one.

 

Workshops and other programs also received our public relations support and assistance. 揇iversity & Equity Workshops and a film festival arranged by the ISU Lesbians, Gays, Bisexuals, Transsexuals and Queers Alliance (LGBTQ). The workshops, presented by Dr. Michael Stevenson, were arranged by the LGBTQ Alliance. This event was hosted and sponsored by the Library in conjunction with other University organizations. The Library designed materials used to promote the workshops to the ISU campus and other colleges and universities in Indiana and Illinois. In regard to the film festival, the Library designed promotional materials and sent out announcements of the film showings to the campus community. We again designed materials and hosted the ISU Latin-American/Latino Studies Program Promotion Display and Film Festival. We also displayed six showcases featuring Guatemalan textiles and photos of Guatemalan culture from the collection of ISU professor, Dr. Timothy Hawkins.

 

A major, annual event in the library is the Authors and Artists Reception, whereby the library recognizes publications and artistic productions of individuals on campus and in the community. Streaming videos were made of some of the university faculty, donors and local community honorees being interviewed by Paula Meyer of Public Affairs. The videos were linked to the library抯 homepage and used in celebrating National Library Week. Digital still photos were made of the event featuring the honorees and some were forwarded to the recipients.

 

Other displays mounted or assisted with during the year included: Sights and Sounds of Morocco: May - August 2004; The Career Center, May 2004; Read

 

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About Hoosiers, Summertime Reading, and Freshman Reading, all in April 2004. Additional projects consisted of assisting EMG抯 professional film crew on the production of Public Affairs new marketing campaign for ISU; assisting with the CONTENTdm digitization project titled, Wabash Valley Visions and Voices (ongoing); and PT3 Tech Teach, a one-day workshop/seminar targeted at teachers and presented by the Office of Information Technology.

 

 

REFERENCE/INSTRUCTION DEPARTMENT

 

The period from November 2003 through June 2004 was one of transition for the reference and instruction staff. 燜irst, the reference staff moved from a team environment to a department organization. Transitioning to this new organizational environment took place during the months of November and December. 燬econd, January through June was spent integrating the Instruction Unit into the Reference Department. Additionally, one full-time and one temporary librarian were added to the staff, consisting of seven librarians and one support staff.

 

The previous reference model (using students as the first point of contact with patrons) was replaced. 營n the new model, librarians became the first point of contact. 燗lso, another librarian was assigned to be a back-up from 11:00 a.m. until 5:00 p.m., Monday through Thursday. 燭his required a re-configuration of the reference area that included removing part of the old reference counter and replacing it with a librarian-on-duty desk.

 

Several initiatives were begun during the year. These included developing library programs for international partners, especially China and Morocco; developing community outreach programs; initiating grant development for community outreach and international programs; and, developing library tutorials.

 

Goals for 2004-2005:

 

         Continue developing and implementing outreach programs for academic departments.

         Continue developing and implementing community outreach programs.

         Redesign the library instruction programs.

         Continue to develop and implement new directions in reference service.

         Develop and implement new technologies into the instruction program and reference service. These may include developing games for instruction and expanding virtual reference to cell phone technology.

 

Personnel Changes: Ralph Gabbard was reassigned to department head, and David Kaunelis became the assistant department head. 燡uliet Kerico was

 

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reassigned from the Collection Development Department. Kimberly Adams was hired as a visiting assistant librarian through June 2004. Judy Tribble resigned and Cheryl Hensley was transferred to the Circulation Department.

 

 

SPECIAL COLLECTIONS DEPARTMENT

 

With the department name changed to 揝pecial Collections,敔 all existing HTML files were replaced for style and content, reflecting not only this change, but the replacement of an online departmental guide page and completion of an all-listings, databases and documents page by a department level page and collection level introductory pages. Related guide content was added to various web-searchable databases already in use or that were begun in this academic year, including databases germane to the Cordell, Debs, and Neff-Guttridge collections. Staff scanned in scores of Debs Collection photographs for preservation and mounted web catalogs according to themes/subject matter. A digest and corrected version of Incunable Dictionaries, a reference source listing pre-1501 published lexicographical works, was uploaded, as well as a name authority listing of the various name forms used to compile the aforesaid dictionary.牋

 

Two major digitization projects undertaken included all Kirk Collection commercial sheet music, except for some handwritten parts that are cited on the web pages and in relevant database records; and the first three boxes of the Kirk Collection professional/artists sheet music through 1922. Personnel also participated in the creation of the Wabash Valley Visions & Voices project, using CONTENTdm, including scanning Debs Collection postcards and completing the scanning of partially completed boxes of Debs photographs for selective inclusion in WV3.

 

By its nature, Special Collections is a prime target for receipt of various kinds of gifts. The department has been successful attracting a number of small donations of books, receiving 835 volumes during the year. A significant gift of approximately 130 Big Blue Books was received for the Debs Collection, and an online web-based listing of them was created. A listing of nearly 800 titles of a gift of pamphlets donated by the Socialist Workers Party (Minneapolis/St. Paul) was mounted on the web.

 

Efforts continued to add books, pamphlets, and other materials to the collections. The Debs Collection was increased primarily through purchases financed from funds donated periodically by the Eugene V. Debs Foundation, some of which were subsequently scanned and made available online in the PDF format. The Herrmann Collection on Human Memory continued to grow, amounting to over 900 books and, as yet, unrecorded media material.

 

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The Department provided images for a WTIU program to be broadcast March 15 and another Los Angeles-based public program, called Heaven on Earth (broadcast date unknown). A visit by an Indianapolis Star reporter working on the Neff-Guttridge Collection resulted in a feature story in the Star. Visiting researches were provided with assistance in the Indiana Writers Project/Program Papers (including providing digital images for a forthcoming book based on our holdings), the Cordell Collection, and the Debs Collection (possible book publication). Fee-based assistance was provided to a law firm with specified definitions from the Cordell collection. The Department also hosted the Schick Lecture Series speaker, Richard Bailey; a Cordell Fellowship scholar from the University of Montreal; the annual Authors and Artists Reception sponsored by the Friends of Cunningham Memorial Library; and managed the selection of two Wilkinson scholarship recipients.

 

 

SYSTEMS DEPARTMENT

 

In spring 2004, new offices and adjoining rooms were built on the second floor to accommodate the relocation of the department from the first floor technical services area.牋 The library Systems Department can be broken into two major functional areas. One area concentrates on providing service to CML抯 200 public and staff PCs. The second area抯 primary charge consists of service relating to catalog maintenance, programming, and miscellaneous duties. Over the past fiscal year, the PC group was responsible for closing at least 618 requests for service, along with a laundry list of other duties in direct support of CML抯 primary mission. Items falling under this category include updating all the PCs in the library to the Microsoft XP operating system, updating the public PC image with a variety of new or standard software packages, and serving as a resource for cleaning virus-infected computers throughout the library system. During the routine course of providing service, the catalog maintenance area compiled and delivered 69 Voyager reports, installed the ILLIAD Interlibrary Loan system, and created three new streaming media videos for public presentations.

 

While most of the work performed by Systems personnel relates to the ongoing process of making CML抯 holdings and services available to our lending public, opportunities outside the library have been pursued in an effort to provide support for community outreach and consortial agreements. For example, Systems personnel installed a computer lab, complete with a wireless network, in Westminster Village, a local retirement community. Over the past year, staff also provided a high level of service to Rose-Hulman Institute of Technology and Saint Mary-of-the-Woods College through the maintenance of a shared catalog/OPAC system. Finally, personnel provided direct support to the Wabash Valley Visions and Voices project through the installation and configuration of the

 

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CONTENTdm digital collection management system. This project provides a unique collaborative opportunity for the university to work with community organizations in order to document and preserve the region抯 history and heritage in print, pictures, and sound.

 

Taking advantage of a $1500 grant from the SMARTer Kids Foundation, two SMART Boards were installed in the library. The first, in room 028, is used by library and university groups in direct relation to ISU抯 efforts to support the educational endeavors of the student body, but also to provide a meeting place for campus and community groups. 燭he second SMART Board was installed in room 229, which is used primarily for library instruction. However, this room is also used for community outreach, as information/instructional sessions in this room are attended by high school students and others.

 

Other pieces of equipment installed and maintained by Systems over the past fiscal year include:

 

Rolling LCD/TV/PA system used for media presentations

Tablet PCs for library personnel

Scanning lab in support of the CONTENTdm visions project

Two new microfiche scanners

LCD displays for public PCs on the first floor

Four new LUIS express workstations on the first floor

New TV for the first floor viewing room

Laptop computers for all permanent faculty positions

24 computers and LCD monitors for the first floor public area including 4 new collaborative workstations

Security locks and software designed to make public PCs more available

 

In the midst of providing support for the numerous types of equipment utilized by library personnel and the library抯 patrons, Systems personnel also continued to provide a high level of service to a number of secondary applications and routines. For example, Systems continues to develop and maintain the CML student budgeting system, and developed four weeding tools used by the Collections Development Department, as well as an application to produce circulation statistics for the Government Documents Unit.

 

While much of the work accomplished by the Systems Department is reactionary, as a result of being directed by external forces, staff did set goals for themselves by initiating a variety of projects. One such major project included updating PC systems throughout the library. Other time-limited projects and endeavors included the installation of new systems in Interlibrary Loan, of the CONTENTdm server, and of a computer lab in Westminster Village.

 

 

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Goals for 2004/2005:

 

         Develop a new second floor technology training lab.

         Increase the quality of support given to the Library as a whole.

 

Personnel changes:

Paul Asay was appointed acting department head in July 2003, while a search was begun that fall.

 

 

WABASH VALLEY VISIONS & VOICES

 

The Digitization Task Force (DTF), chaired by Cinda May, met throughout the month of April to prepare for the two-month trial beginning May 1, 2004. A digitization project focusing on historical and cultural material offered the library an opportunity for community engagement. ISU Library and its partners decided to embark on a collaborative digitization project. On May 20, 2004, interested parties met to discuss the formation of a consortium named Wabash Valley Visions & Voices. The founding members are: Eugene V. Debs Museum, Indiana State University Archives, Indiana State University Communications & Marketing Department, Indiana State University Library, the Native American Museum, Rose-Hulman Institute of Technology Logan Library, Saint Mary-of-the-Woods College Library, the Vigo County Historical Society, and the Vigo County Public Library. 營SU Library purchased a CONTENTdm license for 32,000 objects and prepared server space to accommodate the project. Paul Asay designed an interim web interface for the project. The DTF selected postcards for digitization from the library抯 Eugene V. Debs collection. The Special Collections Department scanned material and provided the Catalog Department with information for metadata creation.

 

Goals for 2004/2005:

 

         Assign specific staff to project.

         Hire full-time metadata librarian.

         Train consortium partners in the use of CONTENTdm.

         Develop a digital model to promote project to potential partners.

         Develop a strategic plan for project with benchmarks and a timeline.

         Work with partners to create a Memorandum of Agreement.

         Work with partners to develop collection development statement.

         Establish a technology plan for project.

         Announce project to the public and invite community participation.

         Investigate grant funding sources for museum and library collaborative digitization projects.

 

Personnel changes:

Cinda May was reassigned from cataloging to this project.

 

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STATISTICS 2003/2004

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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ANNUAL REPORT STATISTICAL SUMMARY

2002/2003

2003/2004

Percentage

 

 

 

 

 

INFORMATION RESOURCE COLLECTIONS

 

 

 

 

Print Material Added (in volumes)

 

 

 

 

牋 Volumes added-Gross (excludes microforms, uncataloged

牋 牋牋government documents, maps, AV)

18,795

17,042

 

-9.33%

牋Monographs purchased (pt of gross volume; not added to Total)

 

牋牋牋牋牋 10,159*

 

牋Serials (standing orders)

3,393

1,476

 

-56.50%

牋 牋牋Bound Serials

2,546

1,578

 

-38.02%

牋Other Added Volumes

580

272

 

-53.10%

牋牋牋Government Documents

 

 

 

 

牋牋牋 牋牋燯S

4,374

3,707

 

-15.25%

牋牋牋 牋牋燬tate

117

70

 

-40.17%

牋牋牋 牋牋燯N

445

600

 

34.83%

牋 Other (Art prints, tests, pictures, etc.)

0

0

 

0.00%

TOTAL

30,250

24,745

 

-18.20%

 

 

 

 

 

New Non-print Materials Added

 

 

 

 

牋Microforms (pieces)

659

533

 

-19.12%

牋Government Documents Microforms (pieces)

6,024

6,557

 

8.85%

牋Audio-Visual Materials (media, sound recordings, etc.)

728

3,282

 

350.82%

牋CD-ROM Titles

 

 

 

 

牋牋牋Government Documents

103

111

 

7.77%

牋 Titles Accessed via Internet

 

 

 

 

牋 牋牋Electronic Books

500

1,892

 

278.40%

牋 牋牋Databases

 

牋牋牋牋牋牋 147**

 

TOTAL

8,014

12,375

 

54.42%

 

 

 

 

 

Uncataloged Government Documents Added

 

 

 

 

牋 燯S

 

0

 

 

牋 燯N

 

110

 

 

牋 燬tate

 

186

 

 

牋 燤aps and charts (given to Geography Department)

 

451

 

 

TOTAL

 

747

 

 

 

 

 

 

 

Serial Subscriptions held at the end of the Fiscal Year

 

 

 

 

牋In-house Current Periodicals (print)

2,759

1,476

 

-46.50%

牋Other In-house Serials (standing orders)

1,252

272

 

-78.27%

牋Internet Access to Periodicals/Serials

13,000

37,559

 

188.92%

牋Special Collections

 

6

 

 

TOTALCurrent Serial Subscriptions

17,011

39,313

 

131.10%

 

 

 

 

 

Volumes held June 30, 2003

1,317,083

 

 

 

Volumes added during year(excludes microforms,

牋 爑ncataloged documents, maps, AV)

17,042

 

 

Volumes withdrawn during year (excludes microfroms,

牋 爑ncataloged documents, maps, AV)

16,536

 

 

TOTAL Volumes held June 30, 2004

 

1,317,589

 

 

-15-

 

 

 

 

LIBRARY SERVICES

2002/2003

2003/2004

Percentage

Attendance (gate count)

348,524

469,951

 

34.84%

 

 

 

 

 

Circulation

 

 

 

 

牋CML

83,556

119,520

 

43.04%

牋Government Documents

1,193

985

 

-17.44%

牋Electronic Reserves

27,031

22,213

 

-17.82%

TOTAL Circulation

111,780

142,718

 

27.68%

In-house Usage

 

 

 

 

牋 CML

59,402

牋牋牋牋 36,857***

-37.95%

牋 Government Documents

860

718

 

-16.51%

牋 Special Collections

1,162

562

 

-51.64%

牋 Reserves (Print)

7,817

7,997

 

2.30%

牋 Reference

1,656

****

 

 

TOTAL In-house Usage

70,897

46,134

 

-34.93%

TOTAL Circulation and In-house Usage

182,677

188,852

 

3.38%

 

 

 

 

 

Document Delivery

 

 

 

 

牋Interlibrary Loan requests

 

 

 

 

牋Borrowed from other libraries

7,323

6,777

 

-7.46%

牋Lent to other libraries

12,026

12,227

 

1.67%

TOTAL Interlibrary Loan Activity

19,349

19,004

 

-1.78%

 

 

 

 

 

Reference Questions/Assistance

 

 

 

 

牋CML Reference Desk

13,983

15,051

 

7.64%

牋Special Collections

1,521

1,843

 

21.17%

牋Government Documents

1,367

1,286

 

-5.93%

牋Reference Desk (Question Point and Reference Live)

887

640

 

-27.85%

牋Circulation (Easy Reference and Directional combined)

 

2,700

 

 

TOTAL Reference Questions

17,758

牋牋牋牋 21,520*****

21.18%

 

 

 

 

 

Digital Preservation -- Items added

 

 

 

 

Special Collections

 

 

 

 

牋 牋牋Images

 

2,592

 

 

牋 牋牋Megabytes

 

3,473

 

 

 

 

 

 

 

Electronic/Internet Information Searches

 

 

 

 

牋End-user conducted Internet/Databases

1,513,916

2,693,862

 

77.94%

牋Catalog hits

 

9,877,894

 

 

牋Website hits

 

15,317,663

 

 

TOTAL

 

27,889,419

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

-16-

 

 

 

 

INSTRUCTION/ORIENTATION/STAFF DEVELOPMENT

2002/2003

2003-2004

Percentage

Sessions

 

 

 

 

牋Instruction

424

402

 

-5.19%

牋Special Collections

4

4

 

0.00%

牋Training

******

6

 

 

牋 Staff Development

9

5

 

-44.44%

TOTAL Number of Sessions

437

417

 

-4.58%

Participants

 

 

 

 

牋 Instruction

6,914

6,735

 

-2.59%

牋 Special Collections

31

65

 

109.68%

牋Staff Development/Training

248

161

 

-35.08%

TOTAL Number of Participants

7,193

6,961

 

-3.23%

 

 

 

 

 

OPERATING EXPENSES

 

 

 

 

Salaries and Wages (including student assistant wages)

2,117,811

2,249,130

 

6.20%

Expenditures for Library Materials

2,352,658

2,396,468

 

1.86%

Other Operating Expenses

124,536

193,749

 

55.58%

TOTAL Operating Expenses

4,595,005

4,839,347

 

5.32%

 

 

 

 

 

PERSONNEL

 

 

 

 

Tenure-track librarians

17

21

 

 

Non-tenure track librarians

2

1

 

 

Support Staff

38

39

 

 

Executive/Administrative/Professional

4

5

 

 

Student Assistants (FTE)

80

牋牋牋牋牋牋牋16*******

 

TOTAL Staff

141

82

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

* Part of gross volume, not added to Total

 

 

 

 

** Total that we have; not all were added this year; figure not used for Total or %

 

 

*** Scanning statistics missing for periodical in-house use.

 

 

 

 

**** Scanning statistics missing--scanner not available

 

 

 

 

***** Included questions added at Circulation for 2003/2004

 

 

 

 

****** Not reported

 

 

 

 

******* FTE reported beginning with 2003/04

 

 

 

 

 

 

 

 

 

-17-