Indiana Memory Digital Preservation Collaborative

A new statewide initiative is reaching out to Indiana State University. ISU faculty received a digital preservation grant. However, the grant money is not just helping out the university.

In the age of technology saving digital files is becoming more important. To address that concern, Indiana State faculty received a grant for $51,000 to establish the Indiana Memory Digital Preservation Collaborative.

“All of this digital content that’s being created all over the state of Indiana by cultural heritage organizations and in particular the small and mid-sized organizations that have very little money,” said Cinda May. May is the project’s leader.

She said, The Cunningham Memorial Library will oversee the server. It will hold digital files from local libraries, museums and organizations from all over the Hoosier state. “Here at ISU we will be running where all of the content that the IMDPC (Indiana Memory Digital Preservation Collaborative) if you will, is going to put into the network will come through here.”

The goal is to get 20 participants for the startup, but eventually 500 organizations getting involved over time. It will take hard work and a dedicated team. Students will be employed and Metadata specialists will come in to the library to help out.

“It gives them an opportunity to really have some experience working with digital files, and we all need to learn to better manage our digital photographs,” said May.

ISU will join MetaArchive Cooperative. The servers constantly checks systems, to ensure the data is still there. “Every file that goes into the network will be replicated six times so there will actually be seven copies out there, in seven different geographic locations,” May added.

Funding divided into three parts, education, hardware, and data preparation. To help preserve the Indiana State’s and Indiana’s digital memories. The grant is from the U.S. Institute of Museum and Library Services.


Visions to help digitize fragile document

VINCENNES, Ind. (AP) — A trove of rare, fragile documents dating to Indiana’s pre-statehood days will soon be digitized and posted online for use by researchers, genealogists and historians. A team affiliated with Indiana State University will scan in the Vincennes, Knox County and Vincennes University records for the project that’s being financed by a nearly $10,000 federal grant. Those records include early minutes of the board of trustees of Vincennes University, which was founded in 1806 and is Indiana’s oldest college.

Knox County tax records from between 1814 and 1823 will also be digitized, as will paperwork related to Vincennes’ early French influence that includes correspondence from Vincennes’ first Land Registrar dating to the 1780s. The historic Wabash River city was founded by the French around 1732.

reposted from Tribune-Star – see similar story from WTHI

19th century Terre Haute newspapers to be digitized

Vigo County Public Library board members on Monday night voted to accept a grant of $19,866 to place 80 years of microfilm newspaper archives in a digital format, meaning it will be available on the Internet in just a few months.

The newspapers to be “digitized” will include multiple Terre Haute papers dated from 1825 to 1905, said Kristi Howe, library director.

Once the work is completed, the newspapers will be available on the VCPL, Wabash Valley Visions and Voices and the Indiana Memories websites.

Some of the newspapers to be included in the digitization include the

  • New Harmony Gazette, 1825-1826
  • Terre Haute Weekly Express, 1868-1872
  • Terre Haute Gazette Daily, 1870-1874
  • Terre Haute Daily News, 1880-1891
  • Saturday Evening Mail
  • Terre Haute Daily Union
  • Terre Haute Daily Tribune

FULL STORY > Terre Haute Tribune-Star


Digital Memory Project: 10th anniversary

The gaming system Nintendo warned users, “Everything not saved will be lost.”

The prophetic message drew chuckles — and knowing nods — from guests attending the Wabash Valley Visions and Voices 10th Anniversary dinner.

10th anniverary - WV3 members
10th anniverary – WV3 members

The 50 honorees recognized during the Monday night event at Indiana State’s Cunningham Memorial Library are part of a collaborative effort spanning six counties. WV3, as it is known, includes West Central Indiana’s libraries, museums, cultural organizations and community groups that work to preserve the region’s history in print, image and sound.

We offer you thanks for hitting the save button,” said Gregory Youngen, interim library dean. Youngen’s thank you was among the evening’s numerous appreciative words.

In 10 years, WV3 accomplished more than they ever thought was possible, amassing more than 160,000 items from 21 partners and 44 collections, said Cinda May, special collections chair at the library and project director of WV3.

She offered a champagne toast to the “folks who made it all possible — past, present and future.” The group also welcomed its “first partner of the second decade,” the Merom Conference Center, which dates back to 1865, when it was the Union Christian College.

In 2004, the technology landscape was much different than it is now — Bluetooth capability was new, the now obsolete TiVo was all the rage and iPhones had not yet been invented. So, creating the state’s oldest ongoing collaborative digitization project took nearly a planetary alignment, May said.

Myrna McCallister, who was dean of the library in 2004, developed the idea of a collaborative project, and May created the concept of a digital memory project focused on local history and culture. WV3 has always been based at Indiana State, which provides server capacity, resources and staff.

After a decade, the university remains just as committed to WV3, because of the experiential learning and community engagement it provides.

“We want everyone to have professional experience,” said Dan Bradley, president of Indiana State. “Whether you’re a nurse or a teacher, an art major or a historian, you need to understand and, hopefully have some experience, related to that degree before you leave. Working on real-world projects, both inside and outside the university, is part of that effort, and Wabash Valley Visions and Voices definitely fits that category.”

Good citizenship is an expectation in a democracy, Bradley said, and the university strives to lead by example with its community engagement activities.

“ISU is engaged with our community, because we want to be part of the Wabash Valley, not just located in the Wabash Valley,” Bradley said.

The evening’s speaker, David Nichols, who is a professor of history at Indiana State, provided an entertaining account of Terre Haute’s colorful past and explained why the city was known as “Indiana’s Delinquent City.”

At the start of the function, the partners posed for a group photo, which will fittingly be digitized for posterity: city of Terre Haute, Clinton Public Library, Coal Town and Railroad Museum, Educational Heritage Association, Eugene V. Debs Museum, Indiana State University, Knox County Public Library, Little Italy Festival Town Inc., Lost Creek Grove Preservation and Restoration Foundation Inc., Native American Museum, Princeton Public Library, Rockville Public Library, Rose-Hulman Institute of Technology Logan Library, Rural Community Academy, Saint Mary-of-the-Woods College, Sisters of Providence of Saint Mary-of-the-Woods, Sullivan County Historical Society, Sullivan County Public Library, town of Seelyville, Vigo County Historical Society, Vigo County Public Library and Wabash Valley Genealogy Society.

To access the free digital collection of artifacts, administrative and personal papers, manuscripts, photographs, texts, yearbooks, maps, oral histories and other audio/video files, go to

Photos:  Partners of the Wabash Valley Visions and Voices pose for a photograph at the 10th Anniversary dinner at Indiana State’s Cunningham Memorial Library Monday night.

Cinda May, special collections chair at Indiana State’s Cunningham Memorial Library and project director of Wabash Valley Visions and Voices, greets a guest (Cheri Howe, VCPL)

Guests raise their glasses in a toast to the accomplishments of Wabash Valley Visions and Voices Digital Memory Project.

Contact: Cinda May, special collections chair at Indiana State University’s Cunningham Memorial Library and project director of Wabash Valley Visions and Voices, 812-237-2534 or

Writer: Libby Roerig, media relations assistant director, Office of Communications and Marketing, Indiana State University, 812-237-3790 or


June 21: Rockville: contribute to Digital Memory Project

Residents are invited to have their personal pictures and documents digitized at a COMMUNITY SCAN DAY, Rockville Public Library (106 N. Market St.), June 21, 10am – 2pm. This is free.

Rockville Library is a partner of the Wabash Valley Visions & Voices Digital Memory Project, a collaborative effort of west central Indiana libraries, museums, cultural organizations and community groups spanning six countied.

WV3 works to preserve the region’s history in print, image and sound. In the past 10 years the organizations has amassed more than 160,000 items from 21 partners and 44 collections.

While much of WV3’s collection includes artifacts, hotographs and documents from the distant past, the partners are also interested in recent history, such as modern and digital documents and photographs.

For more information about the project: 765.569.5544.

Visit the site at visions.

Look for:

  • artifacts
  • administrative and personal papers
  • manuscripts
  • photographs
  • texts
  • yearbooks (e.g. ALL ISU yearbooks have been scanned in cover to cover)
  • maps
  • oral histories
  • other audio/video files